- Keyboard shortcuts for Microsoft Outlook (support.office.com)
Microsoft Outlook Cheat Sheet
A visual cheat-sheet for the 210 keyboard shortcuts found in Microsoft Outlook
Also see
Keyboard Shortcuts
Color categories
Shortcut | Action |
---|---|
Alt D |
Delete the selected category from the list in the Color categories box |
Flags
Shortcut | Action |
---|---|
Ctrl Shift G |
Open the Flag for Follow Up dialog box |
Forms
Shortcut | Action |
---|---|
Ctrl N |
Create an InfoPath form |
Ctrl Shift Alt T |
Close an InfoPath form |
Macros
Shortcut | Action |
---|---|
Alt F8 |
Play macro |
Visual Basic Editor
Shortcut | Action |
---|---|
Alt F11 |
Open Visual Basic Editor |
Send/Receive
Shortcut | Action |
---|---|
F9 |
Start a send/receive for all defined groups |
Shift F9 |
Start a send/receive for the current folder |
Ctrl M |
Start a send/receive |
Ctrl Alt S |
Define Send/Receive groups |
Printing
Shortcut | Action |
---|---|
Alt F, P |
Open the Print tab in Backstage view |
Alt F, P, F |
Print an item fron an open window |
Alt S |
Open the Page Setup dialog box from Print view |
Alt F, P, I |
Select a printer from Print view |
Alt F, P, R |
Open the Print Options dialog box |
Add web information to items
Shortcut | Action |
---|---|
Ctrl K |
Insert or edit a hyperlink in the body of an item |
Format text
Shortcut | Action |
---|---|
Alt O |
Display the Format menu |
Ctrl Shift P |
Display the Font dialog box |
Shift F3 |
Switch case (with text selected) |
Ctrl Shift K |
Format letters as small capitals |
Ctrl B |
Make letters bold |
Ctrl Shift L |
Add bullets |
Ctrl I |
Make letters italic |
Ctrl T |
Increase indent |
Ctrl Shift T |
Decrease indent |
Ctrl L |
Left align |
Ctrl E |
Center |
Ctrl U |
Underline |
Ctrl ] |
Increase font size |
Ctrl [ |
Decrease font size |
Ctrl X |
Cut |
Ctrl C |
Copy |
Ctrl V |
Paste |
Ctrl Shift Z |
Clear formatting |
Ctrl Shift H |
Delete the next word |
Ctrl Shift J |
Justify text |
Ctrl Shift S |
Apply styles |
Ctrl T |
Create a hanging indent |
Ctrl K |
Insert a hyperlink |
Ctrl L |
Left align a paragraph |
Ctrl R |
Right align a paragraph |
Ctrl Shift T |
Reduce a hanging indent |
Ctrl Q |
Remove paragraph formatting |
Tasks
Shortcut | Action |
---|---|
Ctrl C |
Accept a task request |
Ctrl D |
Decline a task request |
Ctrl E |
Find a task or other item |
Ctrl Y |
Open the Go to Folder dialog box |
Ctrl N |
Create a task when in Tasks view |
Ctrl Shift K |
Create a task (any Outlook view) |
Ctrl O |
Open selected item |
Ctrl P |
Print selected item |
Ctrl A |
Select all items |
Ctrl D |
Delete selected item |
Ctrl F |
Forward a task as an attachment |
Ctrl Shift Alt U |
Create a task request |
Tab |
Switch between Folder/Tasks/To-Do |
Ctrl Z |
Undo last action |
Insert |
Flag an item or mark complete |
People
Shortcut | Action |
---|---|
Ctrl Shift D |
Dial a new call |
F3 |
Find a contact or other item |
F11 |
Enter a name in the Search Address Books box |
Shift (letter) |
In Table or List view of contacts, go to first contact with letter |
Ctrl A |
Select all contacts |
Ctrl F |
Create a message with selected contact as subject |
Ctrl N |
Create a contact (when in Contacts) |
Ctrl Shift C |
Create a contact (any Outlook view) |
Ctrl O |
Open a contact form for the selected contact |
Ctrl Shift L |
Create a contact group |
Ctrl P |
|
F5 |
Update a list of contact group members |
Ctrl Y |
Go to a different folder |
Ctrl Shift B |
Open the Address Book |
Ctrl Shift F |
Use Advanced Find |
Ctrl Shift . |
In an open contact, open the next contact listed |
F11 |
Find a contact |
Esc |
Close a contact |
Ctrl Shift X |
Send a fax to the selected contact |
Alt D |
Open the Check Address dialog box |
Alt Shift 1-3 |
In contact form, display Email 1-3 |
Calendar
Shortcut | Action |
---|---|
Ctrl N |
Create an appointment |
Ctrl Shift A |
Create an appointment (any Outlook view) |
Ctrl Shift Q |
Create a meeting request |
Alt 1-0 |
Show 1-10 days in the calendar |
Ctrl G |
Go to a date |
Alt = |
Switch to Month view |
Ctrl Right |
Go to the next day |
Alt Down |
Go to the next week |
Alt PgDown |
Go to the next month |
Ctrl Left |
Go to the previous day |
Alt Up |
Go to the previous week |
Alt PgUp |
Go to the previous month |
Alt Home |
Go to the start of the week |
Alt End |
Go to the end of the week |
Alt - |
Switch to Full Week view |
Ctrl Alt 2 |
Switch to Work Week view |
Ctrl , |
Go to previous appointment |
Ctrl . |
Go to next appointment |
Ctrl G |
Set up recurrence for an open appointment or meeting |
Shortcut | Action |
---|---|
Ctrl Shift I |
Switch to Inbox |
Ctrl Shift O |
Switch to Outbox |
Ctrl K |
Check names |
Alt S |
Send |
Ctrl R |
Reply to a message |
Ctrl Shift R |
Replay All to a message |
Ctrl Alt R |
Reply with meeting request |
Ctrl F |
Forward a message |
Ctrl Alt J |
Mark a message as not junk |
Ctrl Shift I |
Display blocked external content |
Ctrl Shift S |
Post to a folder |
Ctrl Shift N |
Apply Normal style |
Ctrl M |
Check for new messages |
Up |
Go to the previous message |
Down |
Go to next message |
Ctrl N |
Create a message (in Mail view) |
Ctrl Shift M |
Create a message (from any Outlook view) |
Ctrl O |
Open a received message |
Ctrl Shift D |
Delete and ignore a conversation |
Ctrl Shift B |
Open the Address Book |
Insert |
Add a Quick flag to an unopened message |
Ctrl Shift G |
Display the Flag for follow up dialog box |
Ctrl Q |
Mark as read |
Ctrl U |
Mark as unread |
Ctrl Shift W |
Open the MailTip in the selected message |
F4 |
Find or replace |
Shift F4 |
Find next |
Ctrl Enter |
Send |
Ctrl P |
|
Ctrl F |
Forward |
Ctrl Alt F |
Forward as attachment |
Alt Enter |
Show the properties for the selected item |
Ctrl Alt M |
Mark for download |
Ctrl Alt U |
Check Mark for download status |
Ctrl B |
Display Send/Receive progress |
Commands in most views
Shortcut | Action |
---|---|
Ctrl S |
Save (except in Tasks view) |
Alt S |
Save and close (except in Mail view) |
F12 |
Save as (only in Mail view) |
Ctrl Z |
Undo |
Ctrl D |
Delete an item |
Ctrl P |
|
Ctrl Shift Y |
Copy an item |
Ctrl Shift V |
Move an item |
Ctrl K |
Check names |
F7 |
Check spelling |
Ctrl Shift G |
Flag for follow-up |
Ctrl F |
Forward |
Alt S |
Send or post or invite all |
F2 |
Endable editing in a field, all views except Mail/Icon |
Ctrl L |
Left align text |
Ctrl E |
Center text |
Ctrl R |
Right align text |
Create an item or file
Shortcut | Action |
---|---|
Ctrl Shift A |
Create an appointment |
Ctrl Shift C |
Create a contact |
Ctrl Shift L |
Create a contact group |
Ctrl Shift X |
Create a fax |
Ctrl Shift E |
Create a folder |
Ctrl Shift Q |
Create a meeting request |
Ctrl Shift M |
Create a message |
Ctrl Shift N |
Create a note |
Ctrl Shift H |
Create an Office document |
Ctrl Shift S |
Post to the selected folder |
Ctrl T |
Post a reply in the selected folder |
Ctrl Shift P |
Create a Search folder |
Ctrl Shift K |
Create a task |
Search
Shortcut | Action |
---|---|
Ctrl E |
Find a message or other item |
Esc |
Clear the search results |
Ctrl Alt A |
Expand the search to include all items in module you are in |
Ctrl Shift F |
Use Advanced Find |
Ctrl Shift P |
Create a Search folder |
F4 |
Search for text within an open item |
Ctrl H |
Find and replace text/symbols in Reading pane |
Ctrl Alt K |
Expand search to include items from the current folder |
Ctrl Alt Z |
Expand search to include subfolders |
Basic navigation
Shortcut | Action |
---|---|
Ctrl 1 |
Switch to Mail view |
Ctrl 2 |
Switch to Calendar view |
Ctrl 3 |
Switch to Contacts view |
Ctrl 4 |
Switch to Tasks view |
Ctrl 5 |
Switch to Notes |
Ctrl 6 |
Switch to Folders list in the Folder pane |
Ctrl 7 |
Switch to Shortcuts |
Ctrl . |
Switch to next open message |
Ctrl , |
Switch to previous open message |
Ctrl Shift Tab |
Move between Folder/Outlook/Reading/To-Do |
Ctrl Tab |
Move ar ound message header lines in the Folder pane |
Arrows |
Move around within the Folder pane |
Ctrl Y |
Go to a different folder |
Ctrl E |
Go to the Search box |
Alt Up |
In the Reading pane, go to the previous message |
Space |
In the Reading pane, page down through text |
Shift Space |
In the Reading pane, page up through text |
Left/Right |
Collapse or expand a group in the email message list |
Alt B/Left |
Go back to previous view in the main Outlook window |
Alt Right |
Go forward to next view in the main Outlook window |
Ctrl Shift W |
Select the InfoBar and, if available, show menu of commands |
Frequently used
Shortcut | Action |
---|---|
Esc |
Close |
Alt H |
Go to Home tab |
Ctrl Shift M |
New message |
Alt S |
Send |
Alt N |
Insert file |
Ctrl Shift K |
New task |
Delete |
Delete |
Ctrl E |
Search |
Ctrl R |
Reply |
Ctrl F |
Forward |
Ctrl Shift R |
Reply all |
Ctrl C |
Copy |
Alt S |
Send/Receive |
Ctrl 2 |
Go to calendar |
Ctrl Shift A |
Create appointment |
Alt H M, V |
Move to folder |
Alt J A |
Attachment Save As |